kwp-productivity-update-workflow

This is a workflow skill for the productivity category.

Sub-Skills

The following skills are available in this workflow:

• rebyteai/kwp-productivity-memory-management
• rebyteai/kwp-productivity-task-management

Workflow Instructions

Update Command

If you see unfamiliar placeholders or need to check which tools are connected, see CONNECTORS.md.

Keep your task list and memory current. Two modes:

• Default: Sync tasks from external tools, triage stale items, check memory for gaps
• --comprehensive: Deep scan chat, email, calendar, docs — flag missed todos and suggest new memories

Usage

/productivity:update
/productivity:update --comprehensive

Default Mode

1. Load Current State

Read TASKS.md and memory/ directory. If they don't exist, suggest /productivity:start first.

2. Sync Tasks from External Sources

Check for available task sources:

• Project tracker (e.g. Asana, Linear, Jira) (if MCP available)
• GitHub Issues (if in a repo): gh issue list --assignee=@me

If no sources are available, skip to Step 3.

Fetch tasks assigned to the user (open/in-progress). Compare against TASKS.md:

External task	TASKS.md match?	Action
Found, not in TASKS.md	No match	Offer to add
Found, already in TASKS.md	Match by title (fuzzy)	Skip
In TASKS.md, not in external	No match	Flag as potentially stale
Completed externally	In Active section	Offer to mark done

Present diff and let user decide what to add/complete.

3. Triage Stale Items

Review Active tasks in TASKS.md and flag:

• Tasks with due dates in the past
• Tasks in Active for 30+ days
• Tasks with no context (no person, no project)

Present each for triage: Mark done? Reschedule? Move to Someday?

4. Decode Tasks for Memory Gaps

For each task, attempt to decode all entities (people, projects, acronyms, tools, links):

Task: "Send PSR to Todd re: Phoenix blockers"

Decode:
- PSR → ✓ Pipeline Status Report (in glossary)
- Todd → ✓ Todd Martinez (in people/)
- Phoenix → ? Not in memory

Track what's fully decoded vs. what has gaps.

5. Fill Gaps

Present unknown terms grouped:

I found terms in your tasks I don't have context for:

1. "Phoenix" (from: "Send PSR to Todd re: Phoenix blockers")
   → What's Phoenix?

2. "Maya" (from: "sync with Maya on API design")
   → Who is Maya?

Add answers to the appropriate memory files (people/, projects/, glossary.md).

6. Capture Enrichment

Tasks often contain richer context than memory. Extract and update:

• Links from tasks → add to project/people files
• Status changes ("launch done") → update project status, demote from CLAUDE.md
• Relationships ("Todd's sign-off on Maya's proposal") → cross-reference people
• Deadlines → add to project files

7. Report

Update complete:
- Tasks: +3 from project tracker (e.g. Asana), 1 completed, 2 triaged
- Memory: 2 gaps filled, 1 project enriched
- All tasks decoded ✓

Comprehensive Mode (--comprehensive)

Everything in Default Mode, plus a deep scan of recent activity.

Extra Step: Scan Activity Sources

Gather data from available MCP sources:

• Chat: Search recent messages, read active channels
• Email: Search sent messages
• Documents: List recently touched docs
• Calendar: List recent + upcoming events

Extra Step: Flag Missed Todos

Compare activity against TASKS.md. Surface action items that aren't tracked:

## Possible Missing Tasks

From your activity, these look like todos you haven't captured:

1. From chat (Jan 18):
   "I'll send the updated mockups by Friday"
   → Add to TASKS.md?

2. From meeting "Phoenix Standup" (Jan 17):
   You have a recurring meeting but no Phoenix tasks active
   → Anything needed here?

3. From email (Jan 16):
   "I'll review the API spec this week"
   → Add to TASKS.md?

Let user pick which to add.

Extra Step: Suggest New Memories

Surface new entities not in memory:

## New People (not in memory)
| Name | Frequency | Context |
|------|-----------|---------|
| Maya Rodriguez | 12 mentions | design, UI reviews |
| Alex K | 8 mentions | DMs about API |

## New Projects/Topics
| Name | Frequency | Context |
|------|-----------|---------|
| Starlight | 15 mentions | planning docs, product |

## Suggested Cleanup
- **Horizon project** — No mentions in 30 days. Mark completed?

Present grouped by confidence. High-confidence items offered to add directly; low-confidence items asked about.

Notes

• Never auto-add tasks or memories without user confirmation
• External source links are preserved when available
• Fuzzy matching on task titles handles minor wording differences
• Safe to run frequently — only updates when there's new info
• --comprehensive always runs interactively